GOUVERNEUR The Gouverneur Volunteer Rescue Squad has revamped its policies and procedures to ensure responsibilities are carried out in the wake of it losing its non-profit status for failing to file tax returns for three consecutive years.
This event has allowed us to make needed changes, Director of Operations Mark A. Deavers said. It sped up the process.
Earlier this winter, Crowley & Halloran CPAs, Watertown, filed the errant tax returns for 2010, 2011, and 2012 and an application for retroactive reinstatement of the squads nonprofit status. The last letter from the Internal Revenue Service dated Feb. 18 said it would render a decision within 90 days if additional information was not needed and within 180 days if more paperwork was required, Mr. Deavers said.
Were about 60 days in from what would be 90 days, he said.
The accountants are working on the squads 2013 return, Mr. Deavers said.
The squad had last filed a tax return with the IRS for 2009.
Changes in the departments policies and procedures include oversight of money, such as who has access to funds and how it is spent, checks and balances for safeguarding funds, and who is responsible for specific things.
Its been a complete restructuring, Mr. Deavers said. The errors of the past wont happen again.
The squad is also backing up its books with the accounting firm. The squad previously lost financial data through a computer system upgrade and had to reconstruct some of its books and records.
Loss of its tax-exempt status has hurt the squads pledges of support.
We havent actively solicited for donations, Mr. Deavers said.
When donations come in, the squad sends out a letter explaining it is not currently a non-profit and offers to return the funds. Donations are significantly down.
The squad on average received $7,000 to $8,000 annually over the last few years. Since the squads loss of tax-exempt status, donations are at about $300, Mr. Deavers said.
Donations are not the primary revenue for the squad, which bills insurance companies, but every bit helps, Mr. Deavers said.
Its not going to break us, he said. Its just the loss of little luxuries. I can stretch $8,000 quite a bit.